Phase 1 · Intelligence Studio
Venture Alliance Coordinator
Think Tank sessions, onboarding, and follow-up.
Overview
Run the human layer of the ecosystem—Think Tank sessions, contributor onboarding, Venture Alliance follow-up, and the relational glue that turns intelligence into sustained participation.
Reports to
Executive Producer
Collaborates with
- · Research Analyst
- · Distribution Manager
- · Executive Producer
Responsibilities
- —Coordinate Think Tank sessions: invites, prep, facilitation support, and follow-up.
- —Onboard founding contributors and tier benefits with clear next steps.
- —Track Venture Alliance conversations and partnership follow-through.
- —Maintain CRM-style notes on contributors, guests, and alliance partners.
- —Send session summaries and action items within 48 hours of convenings.
- —Surface community signals to Executive Producer and Research for intelligence.
Role requirements
Must have
- · 3+ years community, programs, or partnership operations experience.
- · Exceptional written follow-up and stakeholder communication.
- · Comfort facilitating or supporting executive-level group sessions.
- · Strong organizational skills across calendars, notes, and action tracking.
- · Warm, precise tone aligned with high-trust advisory environments.
Strong plus
- · Experience with contributor or member onboarding programs.
- · Familiarity with Notion, CRM, or similar coordination stacks.
- · Background in venture, advisory, or founder community contexts.
Success metrics
- · Think Tank session completion and follow-up SLA adherence.
- · Contributor onboarding satisfaction and time-to-first-value.
- · Venture Alliance follow-up completion rate.
- · Community-sourced themes fed into editorial calendar.
Agentic workflow
Convene & Follow-Through System
Agents draft invites, prep packets, and follow-up emails; the Coordinator owns relationships and ensures human warmth at every touchpoint.
- Step 1
Session Prep Agent
Assemble Think Tank agenda, pre-reads, and participant briefs.
Inputs
- · Critical Insight
- · Participant list
- · Session goals
Outputs
- · Agenda
- · Pre-read packet
- · Facilitation notes
Human checkpoint
Personalize invites and confirm attendance.
- Step 2
Contributor Onboarding Agent
Generate tier-specific welcome sequences and benefit checklists.
Inputs
- · Contributor tier
- · Benefit grants
- · FAQ index
Outputs
- · Welcome email
- · Onboarding checklist
- · Calendar links
Human checkpoint
Send personalized welcome and schedule intro call if needed.
- Step 3
Follow-Up Agent
Draft session summary, action items, and partner next steps.
Inputs
- · Session notes
- · Recording summary
- · Open commitments
Outputs
- · Summary email
- · Action tracker
- · CRM update draft
Human checkpoint
Review tone and accuracy before sending to participants.
- Step 4
Alliance Pulse Agent
Flag stale Venture Alliance threads and suggest re-engagement.
Inputs
- · CRM notes
- · Last contact dates
- · Pipeline priorities
Outputs
- · Re-engagement list
- · Draft outreach
- · Priority ranking
Human checkpoint
Prioritize outreach with Executive Producer.
Onboarding value
Coordinators learn session rhythm by editing agent drafts—the finalized templates become the community playbook.